I often talk to companies that don’t really use Advanced Search. I am shocked (well not really) to hear people say “We know who all our applicants are, we don’t need to do a search”. I would be lying to you if I said I never heard this while I was in staffing. My staffers used to come to me all the time asking if I knew anyone they could use for their order. I always asked the same question “Did you run a search?” And the answer was generally no. Everyone in the staffing world is ultra-talented, this we know. However, we can’t possibly remember EVERYONE that ever walked in the door, called us on the phone or e-mailed a resume.
Step One. Make the commitment. Repeat after me “I (state your name) will run an Advanced Search on all my open orders. I know that I cannot possibly remember everyone and it is possible my computer has a little more memory than I do.”
Ok, take a deep breath. I know this isn’t easy.
Step Two. Do it. Open Advanced Search and enter in your criteria for the perfect employee. When I train new users I tell them to put in everything they would possibly want, you can whittle it down later. With our new Search Grouping Option (v2010) it’s easy to select what is Required and what is Optional. Run the search (this will ask it to match everything you have listed). Chances are you are not going to find someone who has EVERYTHING, but it’s a good start. Now, click on the Search Grouping Option tab. (By the way, can I tell you how much I LOVE this new feature!) You now have the opportunity to decide what you truly need the person to have vs what you would like them to have. In the column marked Boolean you can choose whether the value is Required or Optional. Now run the search again. Chances are you have narrowed down your search to those who really qualify. If you feel like that’s enough for you right now, stop reading. If not, check out the bottom of the Advanced Search screen where it says Group Hierarchy. From here you can Group your results and then ask Avionté to look for all the information within the group or create an either/or statement. For example, you have listed three skills you really want this person to have (Accounting, AR, AP). You put them all into a group by selecting the same group number next to each skill in the Group column. Mark Optional beside each skill. Then, keep your Group Hierarchy listed as Required. This setup will then look for results that have at least one of those skills listed (either/or statement). Pretty nifty eh? That’s a pretty basic example, but hopefully it will get you thinking about what else you can use it for.
Step Three. Let Avionté do the heavy lifting. Now you have found the candidates that fit what you are looking for. Select those candidates and send them an e-mail letting them know about the position and to call you if they are interested. This saves you the time of calling, leaving messages and waiting for a call back. If they are interested, they will call. You don’t have e-mail integrated in Avionté? Yes you do! Don’t forget about your ability to use SMTP within Avionté. That wasn’t so bad was it? How about a few tips on what makes a good search? These are just a few ideas to get you started in putting your search together to narrow down your candidates.
- Skills – make sure you are putting them in on each of your candidates so they come up on the searches
- Geographical area – City, Zip Code, Zip Code Radius
- Resume – You can search any attached document for exact phrases (Contains) or key words (Free Text)
- Employment Category
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