If you’ve ever spent hours at month-end manually entering payroll expenses, sales revenue, and billing data into QuickBooks or another accounting system, you know how tedious it can be. Line by line, numbers are transferred, double-checked, and rechecked — all while hoping nothing was missed or mistyped. It’s repetitive, time-consuming work that pulls your accounting team away from more strategic priorities, and despite best efforts, manual data entry can introduce errors that harm financial reporting.
For staffing agencies, there’s a better way. Manual processes may be effective early on, but as your business grows, inefficiencies and risks accumulate quickly. One miskeyed number can lead to reconciliation issues, delayed month-end close, and financials you don’t fully trust.
Your general ledger is the backbone of your accounting system — the central record of every financial transaction in your business. Payroll runs, client invoices, and expenses must be accurately recorded and posted to the correct accounts. When this data is manually transferred between systems, you’re increasing the likelihood of errors while slowing down close and complicating audits.
A dedicated general ledger tool acts as an automated bridge between your operational system and your accounting software, ensuring financial data flows accurately, consistently, and on time.
The General Ledger feature in Avionté is designed to eliminate manual data entry from the month-end process. Rather than re-entering financial data, the General Ledger summarizes your Back Office activity and formats it for direct import into QuickBooks or other accounting systems.
It captures payroll expenses, sales revenue, tax liabilities, and other transactions, organizing them into standard accounting categories — revenue, expense, asset, and liability — so that your accounting system receives clean, structured data without additional manipulation.
For accounting teams, the General Ledger significantly reduces the time required for month-end close. What once took days of manual entry and reconciliation can often be completed in hours by exporting and importing a formatted file.
Because the data flows directly from your operational system, common issues like transposed numbers, missed transactions, and inconsistent account coding are largely eliminated. The General Ledger also applies consistent account mapping month after month, which reduces rework, speeds reconciliation, and produces more reliable financial statements. Audits become easier, and your team spends less time fixing problems and more time reviewing results.
It’s why approximately 90% of Avionté clients rely on the General Ledger feature as part of their monthly accounting process.
If your accounting team is still manually entering data each month, it’s worth rethinking the process. While the General Ledger requires an initial setup to map accounts, the efficiency gains are immediate and long-lasting.
The General Ledger feature helps staffing agencies close faster, reduce errors, and gain confidence in their numbers. When accounting teams spend less time on data entry and cleanup, they have more time to deliver the insights that drive smarter business decisions — and that’s where the real value lies.
Visit our Community Forum page to learn more and start engaging with our team.
