Feature Spotlight: Using Avionté’s Search Features to Find and Fix Data Gaps

If you’re in staffing, your database is your goldmine – but only if you can use it. The most successful agencies are the ones that know how to optimize it—building high-quality, loyal talent pools that are easy to find, quick to place, and more likely to show up on day one.

According to the latest State of Staffing Report from Staffing Hub, “Fast-growth agencies are more deliberate about using technology to move away from job boards and build stronger, higher-quality talent communities.”

But here’s the catch: if your candidate profiles are incomplete, even the best-fit talent will get buried. Without proper tagging, location data, or assigned position categories, your most qualified candidates won’t show up in targeted searches. That leads to missed placements, lost revenue, and frustrated recruiters.

How Avionté Helps You Fix and Future-Proof Your Talent Data

Avionté’s powerful search tools don’t just help you find candidates—they’re designed to help you systematically identify and clean up incomplete profiles so you can unlock the full potential of your database. 

Here’s how: 

Position Category Cleanup 

• Use the “No Position Categories” search filter to instantly find candidates missing this critical field. 
• Run targeted searches to uncover profiles with partial or incomplete category assignments. 
• Apply AND/OR logic to surface qualified candidates who may be miscategorized or untagged. 

Activity-Based Data Review 

• Use Talent Terms > Activities to identify candidates lacking key logged activities, ensuring consistent documentation. 
• Filter by E-Verify Status to flag candidates missing required compliance data. 
• Export search results to a spreadsheet, then filter by blank or empty fields for deeper gap analysis. 

Turn Your Candidate Database into a Placement Engine

Here’s the truth: even the best database won’t deliver results if the data inside it is incomplete. But when your candidate profiles are clean and fully filled out, your staffing engine runs smoothly. Recruiters spend less time digging and more time placing, and your team can tap into the value of talent you already have—without defaulting to job boards every time a new req comes in.

Clean data doesn’t just speed things up—it builds trust. When recruiters know the search results are solid, they rely on your system more, which drives consistency and productivity across the board. And keeping that data clean doesn’t have to be a heavy lift. Run these cleanup tasks during slower periods or assign them to junior team members. It’s an easy way to enhance database quality while providing newer staff with valuable hands-on experience with search tools.

Small cleanup efforts today can unlock big wins tomorrow. Because at the end of the day, your data is only valuable if you can use it—and with Avionté, you can.

Are you an Avionte front-office user and want to learn more? Visit our Community Forum to learn more and start engaging with our team.