A premier U.S.-based staffing organization has transformed its business through bold vision and strategic execution. Their portfolio now delivers exceptional talent across engineering, administrative, manufacturing, warehousing, and accounting & finance sectors – a testament in part to their successful acquisition strategy that now includes several specialized brands under one corporate umbrella.
Yet, with this rapid growth came a significant challenge: how could they unify these brands under a single cohesive staffing software to improve visibility, streamline operations, and enable scalable growth? Beyond needing a comprehensive staffing platform, they required a true technology partner – one who would guide them through what they knew would be a more complex implementation process given their business model and ensure a smooth transition as they consolidated their operations.
After evaluating multiple staffing software providers, including Bullhorn, they chose to partner with Avionté—not just for its comprehensive ATS and CRM platform—but for its commitment to being a true partner, dedicated to supporting them every step of the way.
According to a senior executive: “Our clients expect reliability, accuracy, and security. They need to know we have the technology and capacity to grow alongside them—that they won’t outgrow us. With Avionté behind us, we can scale with confidence, ensuring the stability, security, and quick results our clients rely on.”
Discover how Avionté helped them overcome their challenges and achieve the growth and scalability they envisioned.
Although this staffing group had grown through strategic acquisitions, bringing multiple brands under one parent company presented significant challenges, particularly in aligning processes and technology.
One brand operated on Bullhorn, while several smaller ones relied on their bespoke systems, leaving them without a central applicant tracking system or CRM software to unify operations. This fragmented technology created reporting challenges across the organization and ultimately limited their ability to gain easy visibility into their entire organization and to scale effectively.
“Operating without meaningful reporting to guide our business wasn’t sustainable, especially as we continued to scale. We knew that had to change. But given the complexity and scale of uniting multiple platforms into one, we needed more than just a tech vendor – we needed a true partner to make it happen.”
Faced with this challenge, leadership set out to find a system that could unify all their brands under one seamless staffing platform. But this wasn’t an easy task. They needed a solution that could provide security, compliance, reliability, and speed to onboard talent efficiently, while also delivering the key metrics needed to drive smart, scalable growth.
What they sought wasn’t just consolidation – it was a transformation partner. They needed a technology provider who understood that implementing a unified staffing software would require navigating complex organizational changes across multiple business units, each with its own established ways of working. They needed guidance to successfully manage this transition and create an organization that could operate with the agility of a specialist and the power of an integrated enterprise.
Equally important, they required a partner built for long-term stability—one they could rely on to be there for the long haul and not disappear or be acquired by another software provider.
As their COO describes: “We needed a partner we could trust—one with the stability, scale, and compliance to meet the demands of a publicly traded company. SOC 2 compliance was non-negotiable, and we couldn’t take the risk of working with a provider that might not be in business tomorrow or fall behind on critical upgrades. There’s a level of trust you must place in your technology partners to not only keep pace with evolving requirements but to stay ahead of them.”
For these reasons, they originally considered both Bullhorn and Avionté, the two largest staffing software providers in the market. On the surface, both offered technology that could meet their needs—but the real difference wasn’t the software; it was the team behind it.
“At the time, we didn’t see a tremendous difference in how the tech could serve us. But we felt a tremendous difference with the team behind it. We wanted a partner that cared about who we were, not just looking to sell a product. We needed someone willing to work with us on implementation costs because we had multiple brands and extensive implementation work ahead. The industry’s biggest name simply couldn’t accommodate the complexities of our situation—Avionté was ready to be that true partner!”
After evaluating several options, the leadership team determined that Avionté offered the ideal staffing software for their agency, meeting their needs for scalability, comprehensive reporting, and advanced technology – backed by a team fully committed to their growth.
Consolidating all their brands onto the Avionté ATS and CRM platform was a monumental undertaking. With several of their brands operating on bespoke systems and data coming from multiple sources, the process was bound to be complex and challenging. It was a task they knew would take time, but they understood it was critical for the long-term strength and scalability of their business.
They chose a phased approach for the integration, beginning with their larger brands, knowing these would require more time and attention. This strategy allowed them to address any issues and refine the process before tackling their smaller, more complex brands, which presented even greater hurdles.
Through it all, Avionté was there, offering unwavering support every step of the way. Their Director of Product highlighted how Avionté’s implementation team made the process manageable.
As their Director of Product describes: “With Avionté’s implementation team, we were able to tailor strategies for each brand, which was key to our success. This personalized approach made all the difference. Our project manager was exceptional – he felt like a true part of our internal team and even stayed on for several weeks after implementation to ensure everything ran smoothly. I don’t know of any other implementation team that would go that extra mile. The peace of mind that the support team at Avionté is with you at every stage to ensure success, you just can’t put a price on that!”
After successfully rolling out Avionté’s staffing software across their multiple brands, they began experiencing the transformative effects of true system consolidation. With their operations now unified on a single ATS and CRM platform, they gained a deeper level of insight that had previously been impossible.
Their internal technology team quickly recognized the unique value of Avionté’s integrated front- and back-office solution – something no other tech vendor, including Bullhorn, offered. This integration enabled them to link front-end activities with back-end financials, giving them comprehensive insights that helped them make more informed decisions.
As their Director of Product explains: “The biggest initiative for me was ensuring that managers across all our brands were looking at the same metrics. What struck me about Avionté was that once everyone was on the same system, we could generate comprehensive reports and uncover key insights and trends. The integrated front- and back-office was a game-changer—it allowed us to connect front-end activities with back-end financials, giving us a holistic view of our business. This enabled us to better evaluate our operations and make more informed decisions.”
They no longer just saw isolated transactional data and back-end spending—they could now connect those numbers to front-end activities, providing critical context for auditing and understanding operational costs across their entire organization.
“Avionté has put us on a more scalable model. It gives us the analytics we need to run our business today, but also plan for the future.”
In addition, they discovered the power of Avionté’s advanced features, such as AI-powered search and customizable dashboards, which allowed users to tailor their views to the most relevant data. The system’s automation capabilities were also key to their transformation, as they helped streamline the candidate placement process, critical for staying competitive in today’s fast-paced market.
Since security was also a key factor in their decision-making process, they had confidence that their data was in safe hands with Avionté. With Avionté’s SOC 2 compliance and strong commitment to data protection, they knew they were partnering with a vendor that prioritized security, an essential consideration when handling sensitive information.
For this growing staffing group, Avionté isn’t just a software vendor—it is a true technology partner, providing the stability, security, and innovation needed to scale.
As their COO describes: “One thing that stands out about Avionté is the strong relationships and accessibility of their support team. From the CEO, Rishab Mehrotra, to the implementation and account management teams, everyone is personally involved in our success. The internal partnership we’ve experienced with Avionté is unmatched by any other partner. It’s a true testament to the value of relationships and human connection in today’s digital world.”
With Avionté as their partner, this staffing group has unlocked a range of benefits that have significantly improved their operations. They’re placing candidates faster and increasing redeployment numbers by better leveraging their existing database of 500,000 candidates. The integration of back-office functions has streamlined payroll, replacing outdated pen-and-paper processes with an efficient, easily auditable system.
As company leadership describes: “Because of the software, we no longer depend as much on job boards. We can start with the candidates already in our system, and integrated payroll has made our billing and payroll process much more efficient.”
And now that all their brands are on one unified ATS and CRM software, staff can access critical information when they need it, without having to go through multiple departments or individuals.
As their Director of Product explains: “In our old model, if someone needed something for a particular client, they’d have to call IT, interrupt their work, and wait for the report. That’s not scalable. But now, with easy access to data, those who need information to run their teams and departments can get it right when they need it. This has made our operations far more efficient and smarter.”
With the right technology and unwavering support from Avionté, they are not only more scalable but also continuously evolving to meet the growing demands of their business. This partnership gives them and their clients the confidence to keep expanding, knowing they have the right tools and support to back their growth.
“We are expanding rapidly, and we recognize the need for the right technology to enhance our scalability. Thanks to Avionte’s solutions and partnership, we can keep pace with our largest clients and grow alongside them.”
