Feature Spotlight: Workers’ Compensation Code Management

Keep Classifications Consistent as Your Business Grows

Workers’ Compensation classification is one of those details that’s easy to overlook when everything is working correctly. The right code gets applied, payroll runs, and the process moves on. But as a staffing agency adds offices, expands into new states or provinces, or operates across multiple divisions, keeping track of which codes apply where becomes more complicated.

A classification that’s appropriate for one office may not be appropriate for another. When the wrong code is applied, the mistake often doesn’t surface until well after the job is filled and payroll has already run.

Workers’ Compensation Code Management gives agencies a straightforward way to keep those classifications organized from the start, with the right codes available to the right locations.

Manage WC/WSIB Codes in One Place

Administrators manage WC/WSIB codes through Avionté’s Table Editor, where they can define the code, country, state or province, description, division, and office access. The division assigned to a code remains fixed after creation, while Office Access can be updated as the agency’s needs change.

The system also provides guardrails around the list. Duplicate code, state, and country combinations can’t be created within the same division, and Table Editor audit history records changes with the previous value, new value, user, and timestamp. That gives administrators a consistent source for the classifications used across the organization without relying on separate spreadsheets or institutional knowledge to keep track of which locations use which codes.

Put the Right Options Where They’re Needed

The value of centralized management carries into the job workflow. When a WC/WSIB code is selected for a company or a job, the available options are filtered according to the applicable office and worksite state. Job templates inherit the code already configured on the company, so that same consistency carries through to every job created from the template. Job-creation APIs enforce the same office-level validation.

That means users don’t have to sort through every Workers’ Compensation classification used across the organization. They’re working from the codes that have been configured for their location, helping make job setup more consistent while reducing the chance that an inapplicable classification makes its way downstream.

And because the classification is part of the same connected staffing workflow, the information can continue into the payroll process. Once a code is applied to a job, effective dates, rates, and branch assignment are managed in Back Office.

Less Classification Cleanup. More Consistent Data.

For agencies operating across multiple locations, the value adds up in small but meaningful ways. Administrators have a clearer way to govern classifications. People creating jobs have fewer irrelevant options to sort through. Payroll teams receive more consistent classification information. And leaders have a better record of how Workers’ Compensation codes are being managed across the organization.

That can mean less time spent figuring out why a particular code was used, correcting data after the fact, or reconciling classifications when discrepancies come up. The goal isn’t to add another layer of process. It’s to make the existing process easier to manage consistently as the business gets more complex.

Workers’ Compensation Code Management puts that control directly into Avionté, where the classification is defined and used, rather than leaving an important piece of staffing data to be managed separately.

For full setup details, visit the Avionté Knowledge Base or reach out to the Avionté team to see Workers’ Compensation Code Management in action.